Contracts That Hold Up

Waivers, package terms, and membership agreements for every way a client can buy from you. Private, duet, and group. Written for boutique studios, not borrowed from a gym.

Client Communication, Already Written

Ten emails and texts, from the welcome message through package expiration and renewal notices. Each one comes with the trigger that fires it, so you know exactly when it should send.

Forms Your Teachers Will Use

A new client intake form that tells your teacher what they need to know before the first session, an assessment sequence, a SOAP note standard, and a build plan for setting all of it up inside your software.

About the Course

You did not open a studio to write contracts. But somewhere between the first client and the fiftieth, the questions start. What is our hold policy? How long does a package last? What happens when someone cancels two hours before? If those answers live in your head, your team gives a different answer than you do, and your clients notice. Most owners set up their software first and hope the policies sort themselves out later. That is how you end up with an intake form that asks nothing useful, a membership with no cancellation terms attached, and a different answer every time someone asks. The Systems Template Pack is the set of documents my own studios run on. Twenty-two of them, covering every way a client can buy from you: waivers and intake forms, introductory offers for both private and group studios, package and membership terms, teacher training agreements, ten client emails and texts, and a build plan for configuring your software. They are written as fill-in templates. Add your studio name, your pricing, and your terms, and they are ready to load. No blank page, and no guessing what a cancellation policy should actually say. Every template works with any scheduling platform. Fill in your details once, and your policies read the same everywhere a client meets your studio: your contracts, your forms, your texts, and your emails.

About the Creator

Erica Walters is a nationally recognized Pilates educator, studio owner, and founder of The Studio Standard, an online education company created to give studio owners the practical business tools they have been missing. As the owner of Pilates Fit Studio in Louisville and Pewee Valley, Kentucky, with a third location opening in Scottsdale, Arizona, Erica is not teaching theory from the sidelines. She is on the ground every day with clients, teachers, apprentices, and a teacher training program, working through the real decisions that shape a studio from the inside out. She built The Studio Standard because studio owners were being told they needed expensive coaching and vague advice, then left without the templates, systems, and step-by-step tools to actually implement any of it. There is no gatekeeping here. The documents in this course are the ones her own studios run on, refined every time a real client found a loophole, formatted so any owner can fill them in and use them. A Certified Classical Pilates Teacher, Certified GYROTONIC® Method Teacher, Lead Teacher Trainer, and Licensed Host for Real Pilates Teacher Training®, Erica also created The Better Back®: Spine and Bone Health, a specialty program in osteoporosis-informed training, and is the author of Exercise the Safe Way with The Better Back®. Her mission is simple: help studio owners stop piecing everything together on their own and start building studios that are organized, profitable, teacher-centered, and built to last.

What You'll Get

8 Chapters · 25 Lessons

    1. (Included in full purchase)

      How the templates work and where to begin.

    1. (Included in full purchase)

      1.1 Client Agreement and Waiver

    2. (Included in full purchase)

      1.2 New Client Intake Form

    3. (Included in full purchase)

      1.3 Cancellation Policy

    4. (Included in full purchase)

      1.4 Client Journey Private Studio

    5. (Included in full purchase)

      1.5 Client Journey Group Studio

    1. (Included in full purchase)

      1.6 Client Calls but does Not Buy from Your Website

    1. (Included in full purchase)

      2.1 Boutique Studio On-Ramp

    2. (Included in full purchase)

      2.2 Worksheet: Intro Offers Descriptions & Terms

    3. (Included in full purchase)

      2.3 Large Group Client On-Ramp

    4. (Included in full purchase)

      2.4 Worksheet: Group Studio On-Ramp

    1. (Included in full purchase)

      3.1 Private Session Pack Terms

    2. (Included in full purchase)

      3.2 Duet Pack Terms

    3. (Included in full purchase)

      3.3 Group Class Pack Terms

    1. (Included in full purchase)

      4.1 Why We Offer Memberships

    2. (Included in full purchase)

      4.2 Private Membership Long Term

    3. (Included in full purchase)

      4.3 Private Membership Short Term

    4. (Included in full purchase)

      4.4 Duet Membership

    5. (Included in full purchase)

      4.5 Small Group Membership Long Term

    6. (Included in full purchase)

      4.6 Small Group Membership Short Term

    1. (Included in full purchase)

      5.1 Studio Training Package Agreement

    2. (Included in full purchase)

      5.2 Case Study Body Program

    1. (Included in full purchase)

      6.1 Initial Assessment and SOAP Notes

    2. (Included in full purchase)

      6.2 Client Automation Copy

    3. (Included in full purchase)

      6.3 Build Plan

What People Are Saying

Don't just take our word for it. See how studios are already using these templates to streamline their operations, protect their business, and scale with confidence.

Working with Erica has been one of the best investments I have made while opening my Pilates studio. She connected me with WellnessLiving and helped me set up my software, programs, contracts, policies, pricing, and website. She continues to guide me as I refine my systems and grow my business. She understands how important it is to create a strong and cohesive brand. She helps me think beyond simply opening a studio and consider how every detail reflects the experience I want clients to have. Her guidance helps me make decisions that feel professional, consistent, and true to the type of studio I am building. What I appreciate most is how personally invested she is in my success. She takes the time to answer my questions, talk through decisions, and explain not only what I need to do, but why. Her guidance has saved me countless hours of research, helped me avoid costly mistakes, and given me so much more confidence throughout the process. She is incredibly knowledgeable, thoughtful, responsive, and generous with her experience. Her recommendations are tailored to my studio, my goals, and the experience I want to provide for my clients. I truly could not have put all of these pieces together as efficiently or confidently without her support, and I would wholeheartedly recommend her to anyone opening or growing a Pilates studio.
Working with Erica has been one of the best investments I have made while opening my Pilates studio. She helped me set up my software, programs, contracts, policies, pricing, and website. Her guidance has saved me countless hours of research, helped me avoid costly mistakes, and given me so much more confidence throughout the process.
Kalyla K.

Karam Pilates, Physician Assistant, Real Pilates® Certified. 

Run your studio like the business it is

Twenty-two templates covering every way a client can buy from you. Contracts, intake forms, client messages, and a plan for loading it all into your software. Fill in your studio name, your pricing, and your terms, and every policy reads the same everywhere a client meets you.

$225.00

Get the Templates